The Spec Template library should be maintained as a shared agency resource.

Good library maintenance keeps Work Plans easier to build and easier for contractors, inspectors, and finance staff to understand.

Maintenance Routine

Review the library periodically for:

• Duplicate or near-duplicate descriptions.
• Outdated cost defaults.
• Missing or inconsistent units.
• Old division names or groupings.
• Templates with overly long descriptions but empty detail text.
• Instructional notes that should be marked as instructional specs.
• Permit-required work that is not flagged.

Naming Guidance

Use clear, action-oriented descriptions.

Good descriptions usually include the work type and location or system, such as:

• Replace exterior door.
• Install GFCI outlet.
• Repair roof flashing.
• Replace bathroom exhaust fan.

Avoid vague descriptions such as repair, miscellaneous, or general work unless the detail field makes the intended use clear.

Division and Grouping Guidance