What Contractor Payments Support

Contractor Payments record payments made to contractors for awarded Work Plan items. They help staff track who was paid, when payment was issued, which check or reference number was used, and which work item lines the payment covered.

Contractor Payments are tied to a Work Plan. They use the contractors assigned to work items in that Work Plan.

When to Use Contractor Payments

Use Contractor Payments when:

• A contractor payment is issued.
• A check or reference number needs to be recorded.
• Payment needs to be distributed across one or more Work Plan line items.
• Staff need to review paid and unpaid balances by contractor or line item.
• A contractor payment request report is needed.

Core Concepts

Contractor

The contractor must be assigned to at least one Work Plan item before the payment form can show payable lines for that contractor.

Work Item Payments

Payments are entered per Work Plan line item. This supports line-level tracking and keeps payment history tied to the scope that was completed.

Adjusted Bid

The adjusted bid is the work item bid plus change orders. It represents the current amount expected for that line.

Unpaid Balance

The unpaid balance is the adjusted bid minus prior distributions. Use it to avoid overpaying a line unless there is a documented correction.

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